ASHRAE, founded in 1894, is a global society advancing human well-being through sustainable technology for the built environment. The Society and its more than 50,000 members worldwide focus on building systems, energy efficiency, indoor air quality, refrigeration and sustainability. Through research, standards writing, publishing, certification and continuing education, ASHRAE shapes tomorrow's built environment today.
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Project Coordinator – Development
ASHRAE, founded in 1894, is a global society advancing human well-being through sustainable technology for the built environment. The Society and its members focus on building systems, energy efficiency, indoor air quality, and sustainability within the industry. Through research, standards writing, publishing, and continuing education, ASHRAE shapes tomorrow’s built environment today.
ASHRAE has an immediate full-time hybrid opening for a Project Coordinator – Development to assist and provide administrative support to the Development Manager.
Duties:
- Oversee the reporting of department activities utilizing internal fundraising software.
- Participate in planning projects; gather information for and create presentations.
- Track internal and external fundraising proposals, program creation and foundation grant applications.
- Manage the Professional Development Scholarship
- Implement external facing communications (social media, emails, etc.)
- Fulfillment of donor recognition for events and special projects.
*Other tasks as assigned by the Director of Development and Development Manager
Ideal candidate must have a Bachelors’ degree or a combination of equivalent education and experience. Candidate must have strong experience in administrative support. In addition, the candidate must possess:
- Ability to coordinate, prioritize, and complete multiple projects simultaneously under deadlines in a fast-paced environment.
- Excellent research and organizational skills.
- Ability to handle confidential matters appropriately.
In return for your skills, ASHRAE provides a flexible, hybrid work schedule, competitive salaries, and fantastic company-paid benefits including paid holidays, sick time, & vacation. We offer employees medical, dental, vision, life, and disability insurance. We have an outstanding 401(k) plan with a generous match, along with an employee assistance program, & participation in the public service loan forgiveness program.
ASHRAE is committed to providing a welcoming environment. Our culture is one of inclusiveness, acknowledging the inherent value and dignity of everyone. We proactively pursue and celebrate diverse and inclusive communities understanding that doing so fuels better, more creative, and more thoughtful ideas, solutions and strategies for the Society and the communities our Society serves. We respect and welcome all people regardless of age, gender, ethnicity, physical appearance, thought styles, religion, nationality, socioeconomic status, belief systems, sexual orientation or education. ASHRAE invites you to check out our website at www.ashrae.org to learn more about us. Let ASHRAE be the right place to share your skills and enhance your résumé. Please send your résumé along with your salary requirements to Attn: Project Coordinator - Development at hr@ashrae.org. No calls, please. ASHRAE is an Equal Opportunity Employer, and all ASHRAE staff must show proof of being fully vaccinated against COVID-19.
Internal ASHRAE candidates need to submit their applications by September 12, 2025, to be considered for this position.
Senior Administrative Assistant, Finance
ASHRAE, founded in 1894, is a global society advancing human well-being through sustainable technology for the built environment. The Society and its members focus on building systems, energy efficiency, indoor air quality, and sustainability within the industry. Through research, standards writing, publishing, and continuing education, ASHRAE shapes tomorrow’s-built environment today.
ASHRAE has a full-time hybrid opening for a Senior Administrative Assistant, Finance, to assist and provide administrative support to the Finance Director.
Duties:
- Provide comprehensive administrative assistance to the Director of Administrative Services, ensuring the timely and accurate completion of assigned tasks.
- Manage and draft all correspondence on behalf of the Director of Administrative Services, ensuring professionalism and confidentiality.
- Handle department mail—receiving, sorting, and distributing it to the appropriate staff or departments promptly.
- Maintain and reconcile the Petty Cash box, ensuring accurate coding and documentation of all transactions.
- Manage the Payables folder and assist in preparing Disbursement Forms, including budget code assignment and vendor information.
- Manage ASHRAE Corporate Card program as Administrator for executive leadership and staff. Process Credit Card statements. Handle card issuance, renewals, and cancellations.
- Audit, balance, code, and submit monthly reconciliation. Work closely with ASHRAE Departmental Administrative Assistants to ensure proper coding and timely submissions.
- Respond to Vendor past due notices by consulting with accounting and communicating resolutions to vendors.
- Travel Coordinator – work with members and staff and be the primary contact for travel-related issues. Maintain traveler profiles in the ASHRAE travel service system and coordinate bookings for staff.
*Other tasks as assigned by the Director of Finance or senior leadership.
Ideal candidates must have a Bachelor’s Degree in Business Administration or a related field. Candidates must have strong experience in administrative support. In addition, candidates must possess:
- 10-15 years’ proven administrative or finance-related experience, ideally in a nonprofit or association setting.
- Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with graphics software is a plus.
- High level of attention to detail and ability to manage confidential information.
- Ability to prioritize and handle multiple tasks with minimal supervision.
- Experience with travel booking platforms, expense management, and vendor coordination is a plus.
In return for your skills, ASHRAE provides a flexible, hybrid work schedule, competitive salaries, and fantastic company-paid benefits, including paid holidays, sick time, & vacation. We offer employees medical, dental, vision, life, and disability insurance. We have an outstanding 401(k) plan with a generous match, along with an employee assistance program, & participation in the public service loan forgiveness program.
ASHRAE is committed to providing a welcoming environment. Our culture is one of inclusiveness, acknowledging the inherent value and dignity of everyone. We proactively pursue and celebrate diverse and inclusive communities, understanding that doing so fuels better, more creative, and more thoughtful ideas, solutions, and strategies for the Society and the communities our Society serves. We respect and welcome all people regardless of age, gender, ethnicity, physical appearance, thought styles, religion, nationality, socioeconomic status, belief systems, sexual orientation, or education. ASHRAE invites you to check out our website at www.ashrae.org to learn more about us. Let ASHRAE be the right place to share your skills and enhance your résumé. Please send your résumé along with your salary requirements to Attn: Senior Administrative Assistant – Finance, at hr@ashrae.org. No calls, please. ASHRAE is an Equal Opportunity Employer, and all ASHRAE staff must show proof of being fully vaccinated against COVID-19.
Internal ASHRAE candidates need to submit their applications by September 22, 2025, to be considered for this position.